Completing Health Registration Records

Guidelines for Completion of Health Registration Records

The School Code of Illinois provides for exclusion from school for students not in compliance with health requirements.

GUIDELINES for completion of the “Certificate of Child Health Examination”

  1. Freshman health records must be turned in to the Health Office by the first day of the school year. Transfer students must submit health records within 30 days of the registration.
  2. Information, including the student’s name, should be entered on both sides of the 2-sided state form, “Certificate of Child Health Examination”.
  3. The exam must be no earlier than one year prior to the first day of attendance at Belleville West and Belleville East. The exam form must be signed and dated by the examining physician (MD or DO), advanced practice nurse (APN) or physician’s assistant (PA).
  4. All immunization dates must be recorded (month/day/year) and the section must be signed by a physician or other health care provider. If an immunization is medically contraindicated, a statement must be written by the MD, DO, APN or PA and attached to the student’s physical exam form. The St. Clair County Health Department offers immunizations at a reduced cost during weekly clinics (618.233.6170).
  5. Approval to participate in Physical Education and Interscholastic sports (near the bottom of the page) must be checked by the examining physician, advanced practice nurse, or physician’s assistant. Modifications, if indicated, must be specified.
  6. The Health History section (half page) must be completed and signed by a parent or legal guardian.
  7. Arrange for an appointment with your physician or clinic now or as soon as possible. Physical examination schedules fill quickly during the summer months. Make a copy of the health records for your home file and return the forms by mail as soon as they are completed.

Certificate of Child Health Examination – Physical Form

GUIDELINES for completion of other Health Records:

  1. Please complete an emergency information card. The information requested allows us to contact alternate adults in case of student illness or injury when a parent or guardian is unavailable. Parents and legal guardians have the responsibility to provide updated health and contact information as changes occur during the student’s enrollment.
  2. If your child has a special health need, please contact the School Nurse to discuss his/her condition prior to the start of the school year. Medical information concerning a safe school routine can then be efficiently passed on to teachers.
  3. If your student requires any prescription or nonprescription medication (including Tylenol and ibuprofen) during school hours, please complete a Medication Authorization Form annually.
  4. ATHLETIC PHYSICALS: Students must have an annual physical exam on file prior to participating in any sports program. The ninth grade physical exam (on file in Health Services) qualifies as a sports physical for freshman students; however, a sports physical does not qualify as a freshman physical. Health Services notifies the Athletic Office of all freshman physicals on file. Athletic physicals for all other students (non-freshman) need to be submitted to the Health Office. Students are encouraged to arrange their physical exam date to assure sports eligibility throughout their athletic season.
  5. DENTAL EXAM: All children in ninth grade must present proof of having been examined by a licensed dentist before May 15 of the current school year in accordance with rules adopted by the IDPH. If a child in the ninth grade fails to present proof by May 15, the school may hold the child’s report card until the child presents proof: (1) of a completed dental examination, or (2) that a dental examination will take place within 60 days after May 15. TheSuperintendent or designee shall ensure that parent(s)/guardian(s) are notified of this dental examination requirement at least 60 days before May 15 of each school year.
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